home TransQ | login TransQ buyer portal | contact us
The supplier qualification process
A supplier wishing to seek pre-qualification will receive a qualification pack with details on how to access an internet based questionnaire. When the supplier has completed the questionnaire it is returned to Achilles, which checks and verifies the information. All key information is validated to meet the set TransQ qualification criterias. The supplier will be contacted if any amendments are recommended to improve the quality of the information or if any information is lacking.
As soon as the supplier is qualified, all purchasers in the subscribing utilities can access the information. The supplier will receive a certificate confirming the qualification. The qualification is valid for up to 12 months and has to be renewed before the end of this period. The annual renewal questionnaire pack is automatically sent to the supplier in due time.
Basis for Qualification:
The company must:
- perform sales in his own name
- state financial key figures
- be up-to-date with the payment of imposed taxes and fees
- have adhered to the legal requirements with regard to the submittal of last year's Annual Report and Accounts to the appropriate authorities
- not be in debt-settlement proceedings or in any other respect be placed under public administration
- offer products/services that are comprised by the system at the time of qualification
- submit full application for qualification, i.e TransQ online questionnaire and supporting documentation
- having filled in the questionnaire and uploaded declaration 12e form (a statement by managing director confirming the information entered in the internet based questionnaire is correct) and a copy of the company's Certificate of Incorporation, issued by public registry office
- Norwegian Suppliers must also upload the Norwegian Tax Certificates RF-1244, which are issued by the Norwegian Tax Office (VAT) and collector of taxes (tax/employers NI)
- It is mandatory to have at least one relevant reference/or capacity description pr. product / service category
- have paid the annual qualification fee
The TransQ questionnaire includes information on:
General company information:
- Addresses, Personnel, contact persons
- No. of employees, possibly divided into locations
- Associated companies i.e. parent company, subsidiaries
Financial information:
- Information from accounts
- Major owners
- Information concerning auditor and bank
Quality Assurance system, Health, Safety and Environmental Reporting system.
- Business ethics
Detailed products and services offered :
- Offered product services categories plus suppliers own description
- Contact person
- QA system information
- Manufacturers
- References